Tecumseh SS Reunion – Committee Meeting Minutes
Saturday, May 7, 2011 at
Primeau, Janice Lally, Sue Cummings, Cheri Emrich, Andy Ramsz, Jim King,
Chris Foster, Tom O’Brien, Sue Eagleson, Dan Foster.
Saturday June 18th
Agenda & Discussion Notes
Alexander proposed via email that the word “dedicated” to replace “erected”
on the plaque. A discussion ensued and it was resolved to authorize Scott
Primeau to advise Peter to make the change if possible.
Alexander also proposed via email that while Bob Ripley agreed to back us up
if needed, that the committee approach Alex Moir to MC the event which Scott
Primeau has agreed to do.
tabled several documents: the current budget ($9371 plus $30 per head for
dinner), actual ticket sales by class (130 for a total of $9261) and a
current profitability projection (breakeven at 250). She also noted two
awesome donations of $500 dollars each from Andy Ramsz and Jim King (TekSavvy).
in the previous minutes, Scott has reported that application required for
use of the school July 22-23rd has been submitted. Based on the
fact that we are a non-profit organization we will be afforded rebates which
will all but eliminate the normal fees (~$1-2K) provided we submit a
notarized declaration and profit/loss statement. Cheri asked to review the
documents as she was surprised by the requirement (subsequently distributed
May 9th) and will advise. Jim also offered his assistance if
required. Scott will BF with Cheri for May 15th as it is
important to get the document in ASAP so as not to jeopardize the grant.
reported that we will be obtaining the insurance through the school board,
including an additional stipend relating to sporting events being held on
clarified that RM is not directly involved and that this is primarily being
arranged through the local car club.
Commemorative Program – Charity Fund
reported that he has verbal commitments for $2125 in advertising space for
our program. Sue confirmed that she has received $375 in cash donations to
date from Tom Starks efforts. Design efforts are underway but we await
confirmation from Randa as to whether she can get Union Gas to donate
printing costs. Chris was authorized to proceed with other arrangement for
printing as he sees fit if Randa cannot confirm by May 20th.
Committee members with printing connections were asked to send Chris their
contact info/quotes to Chris
at the last meeting, Scott Primeau conducted an email poll and the
Alzheimer’s Society of Chatham-Kent was established as our charity of
choice. It was agreed that we would approach them to see how they might
support our fund-raising efforts.
and Sue Cummings tabled a budget and the committee asked Sue to add $1000 to
the overall budget estimate, plus another $200 for table cloths.
some questions to whether the Special Occasion permit is in place for the 23rd.
Chris will approach Tony McPhail of Players club to enquire whether he has
made the application (including advising Kinsmen staff) and whether he has
arranged for the security as promised. He will also ask for the contact
info for the Molson rep.
asked us to give him some direction as the wording for the poster. A
brain-storming session was held and Dan agreed to moderate an email exchange
to be finalized by May 15th.
Basketball / Volleyball Games
Alexander writes that while he is still in the process of contacting
interested players, we have 10+ players to date. Mike placed a message on
Facebook which Scott will use for his next newsletter.
Randa has not
yet provided an update on the Volleyball tourney to be held at Players Club,
although Sue indicates 11 people has indicated an interest based on activity
and Door Prizes
provided the following list of items gleaned to date:
- Rock and Roll Hall of
Fame – Headliner membership package
Municipality of Chatham-Kent –
tool kit, "Exposed" (pictorial) book of Chatham-Kent, canvas bag
Bell Canada –
Liquidation World –
Janice Lally –
Capitol Theatre –
cooler, mobile phone Bluetooth
Caesars Windsor –
Ticket package (show of their choice)
Holiday Inn Express –
stay in a two room Jacuzzi King Suite
Retro Suites Hotel -
certificate; two passes to RM Auto Restoration and Museum
Economic Development Dept. –
C-K” gift baskets
Kiwanis Theatre -
two - 3-play package for 2012 season
Union Gas Ltd.
Roman Bardyla –
two Avon gift
Canada Post -
Jenkins Postage Stamp Billboard
has held as to the disposition of the prizes (giveaways, raffles, silent
auction, etc) and Janice agreed to put together a proposal for the next
meeting. It was also agreed that those doing ticket sales calls should
direct offers of gift donations to Janice.
Sales (Deadline: June 30th)
linking the website sales page to the registration page. Scott will
investigate. A discussion about offering a dance-only option was discussed
and rejected. Non-Tecumseh members will be encouraged to bring a Tecumseh
alumnus; however, they will not be refused a ticket.
A review of
the call effort results to date was done. The following alumni have
committed to lead this effort as follows:
Halinaty (delayed for personal reasons)
Lally (getting organized with assistance from Andy Ramsz)
Emrich (getting organized)
Foster (starting calls next week)
Foster (10 calls to complete)
Delanghe (with Tom O’Brien)
Cummings (Chatham-Kent alumni)
Cummings (Chatham-Kent alumni)
1980’s Jim King offered to help.